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Promotion of Access to Information Act, Act 2 of 2000 (The Act)
Section 51 Manual of Rinsar BK on 5th June 2008
1. Contact particulars
Head of business: S Wessels Information officer: K Wessels
Postal address: Posbus 143 Physical address: Kerkstraat 33
Colesberg Colesberg
9795 9795
Telephone number: 051 753 0754 Fax number: 051 753 0651
E-mail address:
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Website: www.rinsar.co.za
2. Introduction
Die BK bedryf 'n Professionele Rekenmeesters (S.A.) firma
3. Guide in terms of section 10 of The Act
Any person who wishes to exercise any right contemplated in The Act may obtain a copy of the
information guide issued by the Human Rights Commission in all official languages, from the Human
Rights Commission, tel (011) 484-8300, fax (011) 484-7149.
4. Facilitation of a request for access to information
Information which is not readily available as indicated in this manual, may be requested in accordance
with the procedure prescribed in terms of the Act. Copies of the prescribed forms to be completed for
submitting a request, are available from Rinsar BK.
5. Information available in terms of other legislation
Information is available in terms of certain provisions of the following legislation:
5.1 Basic Conditions of Employment Act 75 of 1997
5.2 Close Corporations Act 69 of 1984
5.3 Competition Act 89 of 1998
5.4 Compensation for Occupational Injuries and Health Diseases Act 130 of 1993
5.5 Consumer Affairs (Unfair Business Practices) Act 71 of 1988
5.6 Credit Agreements Act 75 of 1980
5.7 Income Tax Act 58 of 1962
5.8 Prescription Act 68 of 1969
5.9 Prevention of Organised Crime Act 121 of 1998
5.10 Protection of Businesses Act 99 of 1978
5.11 Unemployment Insurance Act 30 of 1966
5.12 Value Added Tax Act 89 of 1991
6. Information automatically available
The following categories of records are automatically available for inspection, purchase or photocopying:
6.1 Newsletters
6.2 Pricelists
6.3 www.rinsar.co.za Website
7. Information available in terms of The Act
The subjects on which the business holds records and the categories on each subject are as listed below.
Please note that a requestor is not automatically allowed access to these records and that access to them
may or must be refused in accordance with section 62 to 69 of The Act.
7.1 Accounting records
7.1.1 Annual financial statements and working papers
7.1.2 General ledger
7.1.3 Subsidiary ledgers (receivables, payables, etc.)
7.1.4 Bank statements, cheque books, cheques
7.1.5 Customer and supplier statements and invoices
7.1.6 Deposit slips
7.1.7 Cash books and petty cash books
7.1.8 Fixed asset register
7.1.9 Tax returns and assessments
7.1.10 VAT returns
7.1.11 Lease or instalment sale agreements
7.1.12 Budgets and business plans
7.1.13 Insurance records
7.1.14 Capital expenditure
7.1.15 Credit agreements
7.2 Insurance
7.2.1 Claim records
7.2.2 Details of coverage, limits and insurers
7.2.3 Insurance policies
7.3 Legal, Agreements and Contracts
7.3.1 Acquisition or disposal documentation
7.3.2 Agreements with contractors, suppliers and clients
7.3.3 Agreements with customers
7.3.4 Material licenses, permits and authorisations
7.3.5 Contracts, including lease agreements and finance agreements
7.3.6 Restraint agreements
7.3.7 Settlement agreements
7.4 Personnel Records
7.4.1 Attendance register
7.4.2 Disciplinary records
7.4.3 Employee evaluation and performance records
7.4.4 Employee information records
7.4.5 Employee loans
7.4.6 Employment applications
7.4.7 Employment contracts
7.4.8 IRP 5 and IT 3 certificates
7.4.9 Leave applications
7.4.10 Organisational design
7.4.11 Payroll
7.4.12 Personnel file
7.4.13 Policies and procedures
7.4.14 Salary and wage registers
7.4.15 Salary slips and wage records
7.4.16 Tax returns of employees
7.4.17 Training and development
7.4.18 UIF, PAYE and SDL returns
7.4.19 Workmen's Compensation documents
7.5 Sales and Marketing
7.5.1 Customers
7.5.2 Sales
7.5.3 Service and product information
7.6 Statutory Close Corporation Records
8. Requesting procedures
A person who wants access to the records must complete the necessary request form, that is available at
the offices of Rinsar BK, or can be accessed on www.sahrc.org.za. The completed request form must be
sent to the address or fax number provided in this manual, and marked for the attention of the Information
Officer. 9. Availability of the Manual
Copies of this manual are available for inspection, free of charge, at the offices of Rinsar BK, from the
South African Human Rights Commission, from the Government Printer and at www.rinsar.co.za.
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